What a Dutch invoice must contain, which features actually save hours, and where automatic invoice creation earns its keep.
Reference material, not advice for your specific case. Last reviewed September 2026.
What a Dutch invoice must contain
—Your business name, address, KVK number and btw-id
—The customer's name and address, plus their VAT number for cross-border B2B
—A sequential invoice number with no gaps, and the invoice date
—A description of goods or services, the date they were delivered, the amount excluding VAT, the VAT rate and amount, and the total
—For reverse-charged or exempt sales, the reason stated on the invoice itself
Which features are worth paying for
Automatic invoice creation is the one feature that reliably pays for itself: an order or a subscription generates a compliant, numbered invoice, emails it, and files it where your bookkeeping can see it. The hours it saves are the hours you would otherwise spend on the fourth Sunday evening of the month.
Bank feed reconciliation is the second. A tool that matches incoming payments to invoices removes the single most error-prone task in small-business admin.
Everything else — dashboards, forecasting, CRM bolt-ons — is optional. If a feature does not remove a recurring task or a filing risk, its subscription is a tax on optimism.
Built for the eenmanszaak: hour tracking, quotes, invoices and VAT in one place, with plain-language guidance.
Watch for
Less suited to a BV with payroll and stock.
Keep the paper
Dutch law requires you to keep your administration for seven years, and ten for records relating to property. Digital copies are fine. Decide once where invoices, receipts and contracts live, and never make an exception — a grant audit or a tax check is won or lost by whether you can produce a document in ten minutes or ten days.
